2019 NWES EXHIBITOR INFORMATION

Thank you for being a part of the 2019 Northwest Event Show. It’s very important that you read the following information thoroughly for show details as well as changes to WSCC and Fire Marshal policies.


SPECIAL NOTE TO EXHIBITORS:

You may already have or will receive emails from companies or individuals stating that you can order a list of attendees/participants to the 2019 Northwest Event Show. You can’t. It’s a SCAM. Due to European Union GDPR compliance, we are NOT allowed to distribute the attendee list to Exhibitors.

The good news is that the NWES has invested heavily into our onsite apps, Evenium and ConnexMe. Attendees and exhibitors will have access and can download a list of all people they’ve connected with in the app, both with the QR code and with the Connect button on someone’s profile. For more details, read the section about our NWES app, ConnexMe, which is included in this packet.


Exhibitor Checklist

  • Exhibitor Certificate of Liability Insurance or Waiver of Insurance - All exhibitors must provide Butler Events / Northwest Event Show with a Certificate of Liability or a signed Waiver of insurance.

  • Booth Signage Form - Each booth will be supplied with a printed sign that will hang at the top of the back wall draping. Please submit the attached form by Friday, October 25, 2019 so that you sign is printed correctly.

  • Exhibitor Name Badge Order Form

  • Download the ConnexMe App on the Apple Store / Google Play, with the event code: NWES

  • Create a NWES ConnexMe Exhibitor Profile

  • WSCC-NWES 2019 Exhibitor Kit - To order additional electrical, audio visual equipment or expanded WiFi. Discount rates available through Monday, October 21, 2019.

  • Fern Exposition Online Service Orders - To order Booth Carpeting, Furniture & Décor Rentals. Discount rates available through Monday, October 28, 2019

  • RSVP for NWES Welcome Reception - Wednesday, Nov 13 at Block41


MOve-In Schedule & INSTRUCTIONS

Monday, November 11, 2019:

  • Vehicle Move-In: 12:00PM – 3:00PM

  • Sponsor Early Access: 2:00PM – 8:00PM

Tuesday, November 12, 2019:

  • Exhibitor Move-In: 8:00AM – 8:00PM

Wednesday, November 13, 2019

  • Exhibitor Move-In: 7:00AM – 8:30AM

Thursday, November 14, 2019

  • Exhibitor Move-Out: 4:00 PM - 8:00 PM*

*General exhibitor move-in through hand-carried freight or North Loading Dock (by appointment only)

*Sponsor early access through North Loading Dock (by appointment only)

*The Northwest Event Show move-out begins at 4:00 p.m. on Thursday, November 14, 2019. Exhibitors who tear down their booth prior to that time will be fined $500.


Show Dates & Times

Wednesday, November 13, 2019

7:00AM – 7:30AM

Registration Opens for Keynote Breakfast

Wednesday, November 13, 2019

7:30AM – 9:30AM

Keynote Breakfast

Wednesday, November 13, 2019

9:00AM – 4:00PM

NWES Tech Bar Open

Wednesday, November 13, 2019

10:00AM – 4:00PM

Expo Floor Open

Wednesday, November 13, 2019

10:00AM – 4:00PM

Halls E&F, Main Showroom Floor Open

Wednesday, November 13, 2019

Thursday, November 14, 2019

5:00PM – 8:30PM

9:00AM – 4:00PM

Welcome Reception at Block41

NWES Tech Bar Open

Thursday, November 14, 2019

Expo Floor Open

10:00AM – 4:00PM

Thursday, November 14, 2019

4:00PM – 8:00PM

Exhibitor Move-Out


Booth Packages

10x10 Booth

  • Black 8’ high back drape

  • Black 3’ high side drape

  • One 8' black skirted table

  • One waste basket

  • One-line Exhibitor ID sign

  • One 5-amp electrical outlet

  • Wi-Fi

10x15 Booth

  • Black 8’ high back drape

  • Black 3’ high side drape

  • One 8' black skirted table

  • One waste basket

  • One-line Exhibitor ID sign

  • One 5-amp electrical outlet

  • Wi-Fi

10x20 Booth

  • Black 8’ high back drape

  • Black 3’ high side drape

  • Two 8' black skirted table

  • One waste basket

  • One-line Exhibitor ID sign

  • One 5-amp electrical outlet

  • Wi-Fi

10x30, 10x50, 20x20 or 20x30 Booths/Activity Areas

TECH booth (8x6) package includes:

  • One 8' black skirted table

  • One waste basket

  • One-line Exhibitor ID sign

  • One 5-amp electrical outlet

  • Wi-Fi

(20’x20’ and 20’x30’ booths are free-standing areas and are designed to showcase your business/service from all four sides)

  • Black 8’ high back drape

  • Black 3’ high side drape

  • One 6’ table skirted in black

  • One 47” high Ped table covered in black

  • Wastebasket

  • One-line Exhibitor ID sign

  • One 10-amp electrical outlet

  • Wi-Fi


Wi-Fi NETWORK

Wi-Fi has been enabled throughout the exhibit hall. If you need a higher bandwidth or dedicated internet service, place your order through the WSCC exhibitor kit included in this packet. Network: NWES2019


EXHIBITOR CHECK-IN

All exhibitors must check-in at the Exhibitor & Sponsor Information booth located next to the show entrance. Be sure to pickup your exhibitor name badges and show information packet.

FLOOR PLAN & BOOTH ASSIGNMENTS


IMPORTANT SHOW INFORMATION


FOOD SAMPLING - HEALTH DEPARTMENT RULES

  • All exhibitors serving food must submit a completed Aramark form to Aramark prior to November, 1, 2019.

  • Alcohol sampling requires a Class 8 Permit obtained from the WSLCB and must be submitted to Aramark prior to November 1, 2019. For more information, visit WSLB website

  • All exhibitors serving food are reminded to follow Seattle & King County Health Department guidelines for hand-washing and food service

  • Health Department personnel will be inspecting at the show

  • No person who is sick, vomiting, has diarrhea or who has open sores or infected cuts on his/her hands, shall work in any temporary food establishment

  • Hand washing must be available in each booth. A minimum of a 5 gallon insulated container with a continuous-flow spigot of warm running water at 100ºF to 120ºF must be provided. A bucket for wastewater, pump soap and paper towels must be set up and available at all times. Use it often!

Helpful Links

Aramark Food Sampling Form

WSLCB Class 8 Permit for Alcohol Sampling


NWES WELCOME RECEPTION

Come celebrate our 25th anniversary with us at the NWES Welcome Reception! We invite you to join us on Wednesday, November 13 at 5:00 pm as we kick off the show with amazing food, drinks and the upbeat sounds of TWO live bands filling the dance floors! Don’t miss this exclusive opportunity to engage one-on-one with event and tradeshow experts, rub elbows with some of the best industry vendors in the business, connect with esteemed speakers, and interact with fellow attendees. Be our guest as complimentary shuttles provided by Butler Seattle will be on standby at the Convention Center, ready to whisk you away to Block 41, a unique Seattle venue that is contemporary cool and industrial chic.

Welcome Reception admission is exclusive for registered attendees, speakers, exhibitors and sponsors of the Northwest Event Show only.

The Details:

Wednesday, November 13, 2019

5:00PM – 8:30PM

Block 41 | 115 Bell Street, Seattle, WA 98121

NWES Show Pass must be worn for admittance | Shuttles will leave the WSCC at 4:30PM & 4:45PM



NORTHWEST EVENT SHOW RULES & GUIDELINES

Be sure to carefully review for details on booth height restrictions, dispensing of advertising materials, sound volume, waste removal and more.


Onsite Education! Join us Thursday November, 14 at 9:00 AM

THE SEATTLE EFFECT: CUSTOMER EXPERIENCE LESSONS FROM AMAZON, STARBUCKS, NORDSTROM, AND PEARL JAM

Thursday, Nov 14 | 9:00 AM - 9:45 AM | Location: Room 2 | Available to ALL Attendees & Exhibitors!

Speaker: Robert Spector | Best-Selling Author and International Speaker

Seattle is home to an all-star array of top customer-focused organizations. What's in the water of Puget Sound to create these iconic brands? It's the desire to create an unforgettable experience for their patrons--whether ordering a latte or attending a rock concert. And it's all based on constant communication, which helps to ensure loyalty. Robert Spector, author of the forthcoming book "The Seattle Effect," will explain it all with his trademark entertaining, amusing, and informative keynote presentation.

Attendees will learn:

  • How to focus on customer needs; not company needs.

  • How to communicate so that both sides are heard and understood.

  • Creating a customer-obsessed culture that results in the long-term loyalty of employees and customers.


NORTHWEST EVENT SHOW LEAD RETRIEVAL

We’ve made it easy! Download the ConnexMe native app on the Apple Store | Google Play, with the event code: NWES

Here are the quick FAQs:

Q: Will a full attendee list be emailed to all exhibitors after the show?

A: Due to European Union GDPR compliance, we are NOT allowed to distribute the attendee list to Exhibitors.

Q: But then how will I get all my leads?

A: We’ve invested heavily into our onsite apps, Evenium and ConnexMe.  ConnexMe offers the ability for

  • Each attendee will have a printed name badge with a QR code

  • When you interact, simply scan each other’s QR codes with your smartphone or tablet while in the ConnexMe app

  • You’ll have FULL ACCESS to download every person you scan

  • Participants/Exhibitors have access and can download a list of all people they’ve connected with in the app, both with the QR code and with the Connect button on someone’s profile

  • To download that list, go to Menu -> Profile -> My connections


Get Social

Be sure to invite your clients to come see you at the Northwest Event Show by posting and blogging about it.


Exhibitor Resources

Step up your social media game with Project Bionic and Go Net Yourself | NWES EXHIBITOR PACKAGE — $5,000

  • 2 Social Media Videos (Up to 1.5 mins per video. Includes 2 hrs of filming)

  • 4 Social Media Event Posts (Includes reporting on social success)

  • 2 video teaser posts + 2 video posts (Promoted Boosts on Social Posts)

Limited supply. 10 packages available. First come, first served.

You invested in our booth placement, now you need a hook that packs a punch.

Maximize your investment by incorporating elements that not only increase foot traffic, but also engage attendees in a way that gives you the chance to truly connect and share your message. Let’s work together to design an engagement that captivates even the most experienced Swag-hoarder.


Fire Marshal Rules

  • Take a minute and review the Fire Marshal rules so that your booth complies

  • For pre-treatment of fabrics (backdrops or linens) in advance of the Northwest Event Show, please contact: American Flamecoat. Butler Events will have a person available to treat fabrics on Wednesday, November 13, 2019 from 8 a.m. to 9 a.m. If you don’t have proper flame certificates for linens and drapes you bring in, you will be charged a $50 fee to cover the cost of treatment.

  • ABSOLUTELY NO PAPER OR COMBUSTIBLE ITEMS CAN BE PLACED WITHIN 18 INCHES OF ANY ELECTRICAL OUTLET!

  • MOTOR VEHICLES ON THE SHOW FLOOR MAY NOT HAVE MORE THAN 5 GALLONS OF GAS OR 1/4 TANK, WHICHEVER IS LESS. NO EXCEPTIONS!!


sustainability

We are excited to tell you about some of the sustainability initiatives we have been working on for the NWES. We recognize the importance of being leaders in our industry and stewards of our community, so to that end, we have given significant focus toward ensuring we reduce our environmental footprint for this year’s show. We formed a committee focused on evaluating areas of opportunity for the NWES to be more sustainable. With their help, we were able to identify several areas of focus for this year’s show. We intend to grow this effort each year and look for expanded opportunities in the future. In addition, we intend to take the things we learn along the way and use what we learn to share resources and ideas with our exhibitors and attendees. 

A few of the things we are working on this year to increase our focus on the topic sustainability:

  • Reducing our landfill waste by using compostable & recyclable materials throughout the show

  • A panel of industry leaders will discuss how they incorporate sustainable solutions I their businesses

  • We will showcase sustainable solutions in at our NWES Tech Bar

  • We will provide information, education, and solutions that attendees will be able to take away to help make their events more sustainable.

  • We will work with the WSCC to measure our waste stream to better understand how much waste the show produces, to help us better understand how to make reductions in future years.

We are excited to be on this journey and look forward to sharing what we learn.

For our wonderful catering partners:

Thank you so much for being a partner in this year’s NWES. The NWES is taking steps to creating a more sustainable and earth friendly show this year. We have partnered with the WSCC and Fern to provide a more robust waste management solution for this year’s show and will have ample compost and recycling stations throughout. In order to meet our environmental goals we are working to facilitate change in the waste stream created by our conference. A typical conference attendee creates 4.5 LBS of waste per day (meetgreen).  We at Butler Seattle would like to change that statistic with your help. We are asking all of our catering exhibitors to consider using service ware items made of compostable materials. Items to consider include drinkware cups, picks, plates, mini-plates, forks, knives, spoons, and napkins. For more information on what is a compostable service ware product, view here. We hope we can count on you to support this important element of our show. Questions?


Still have questions? Contact us at info@nweventshow.com